PUBLICATIONS & VOLUNTEER COORDINATOR

EXPERIRNCE AND/OR KNOWLEDGE REQUIRED

• Knowledge and interest in international development
• Previous international experience
• Experience in leadership roles
• Excellent interpersonal skills
• Computer skills
• Previous experience working with volunteers as asset

TIME COMMITMENT:

Minimum 3 months

DUTIES:

Liaison between the Toronto office and the volunteers in the Dominican Republic.
Orient new volunteers to Sonrisas in the Dominican Republic
Provide support to volunteers as required
Create a quarterly newsletter in Spanish to distribute amongst volunteers, staff and supporters regarding the work being done in the programs
Travel throughout the country to visit the volunteers

BOOKKEEPING/ACCOUNTING

DUTIES:

1. Perform journal entries on Smiles Foundations' financial activities
2. Keep up to date accounts of Smiles Foundation
3. Provide monthly comparison of projected and actual budget

QUALIFICATIONS:

• Proficiency with computer applications (MS Excel an asset)
• Reliable and punctual
• Knowledge of accounting principles and non-profit organisations

LENGTH OF COMMITMENT

A minimum of 6 hours a week. There may be a need for extra time during certain periods of the year.

ORIENTATION AND TRAINING:

• Introduction to agency and dental programs
• Ongoing training and support provided by Fundraiser and Event Coordinator
• Additional training offered with demonstrated need

REWARDS:

• Contributing to the provision of health care services overseas
• Formal and ongoing recognition
• Personal satisfaction from helping others
• Opportunity to learn new skills

VOLUNTEER ROLES - COMMUNITY OUTREACH

DUTIES:

1. Approach different social clubs and centres to arrange for presentations on Smiles Foundation
2. Approach retirement homes to arrange for presentations on Smiles Foundation
3. Assist the Fundraiser/Event Coordinator with arranged presentations
4. Prepare follow-up thank you letters for institutions where presentations are arranged
5. Maintain database of locations of presentations
6. Maintain database of all institutions approached
7. Sell Smiles Foundation promotional items at presentations

QUALIFICATIONS:

• Proficiency with computer applications (MS Access an asset)
• Reliable and punctual outgoing and friendly
• Articulate and comfortable dealing with the public

TIME COMMITMENT:

A minimum of 6 hours a week with flexibility to attend presentations. Seasonal volunteers welcome.

ORIENTATION AND TRAINING:

• Introduction to agency and dental programs
• Ongoing training and support provided by Fundraiser and Event Coordinator
• Additional training offered with demonstrated need

REWARDS:

• Providing vital community outreach support to a community agency
• Raising awareness about the urgency of dental care in poor countries
• Formal and ongoing recognition
• Personal satisfaction from helping others
• Opportunity to learn new skills
• Compensation for travel to other locations in the Toronto area if necessary

VOLUNTEER ROLES - PUBLICATION COORDINATOR

DUTIES:

1. Design newsletters, brochures, flyers, annual reports, etc.
2. Maintain portfolio of all publications produced

QUALIFICATIONS:

• Proficiency with computer applications such as Microsoft Publisher
• Reliable and punctual outgoing and friendly
• Articulate and comfortable dealing with the public

TIME COMMITMENT:

A minimum of 4 hours per week. Time may vary throughout the year.

ORIENTATION AND TRAINING:

• Introduction to agency and dental programs
• Ongoing training and support provided by Fundraiser and Event Coordinator
• Additional training offered with demonstrated need

REWARDS:

• Providing vital community outreach support to a community agency
• Assisting in raising awareness about the urgency of dental care in poor countries
• Formal and ongoing recognition
• Personal satisfaction from helping others
• Opportunity to interact with others and learn new skills

VOLUNTEER ROLES - EVENT COORDINATOR

DUTIES:

1. Develop a database of companies to approach for sponsorship
2. Print and mail requests for sponsorships
3. Contact media to advertise event
4. Promote event through faxing and emailing flyers
5. Sell tickets for the event
6. Maintain database of tickets sold

QUALIFICATIONS:

• Proficiency with MS Office
• Reliable and punctual outgoing and friendly
• Articulate and comfortable dealing with the public

TIME COMMITMENT:

A minimum of 8 hours per week. Time may vary depending on upcoming events. Seasonal volunteers welcome.

ORIENTATION AND TRAINING:

• Introduction to agency and dental programs
• Ongoing training and support provided by Fundraiser and Event Coordinator
• Additional training offered with demonstrated need

REWARDS:

• Providing vital community outreach support to a community agency
• Raising awareness about the urgency of dental care in poor countries
• Formal and ongoing recognition
• Personal satisfaction from helping others
• Opportunity to interact with others and learn new skills

VOLUNTEER ROLES - FUNDRAISING COORDINATOR

DUTIES:

1. Prepare tax receipts for donations received
   
2. Follow up with individuals and companies that would like to donate items
3. Approach dental companies for in-kind donations
4. Arrange for pick-up of items with DeBoer's Furniture

QUALIFICATIONS:

• Proficiency with MS Office
• Reliable and punctual outgoing and friendly
• Articulate and comfortable dealing with the public

TIME COMMITMENT:

A minimum of 8 hours per week.

ORIENTATION AND TRAINING:

• Introduction to agency and dental programs
• Ongoing training and support provided by Director of Development
• Additional training offered with demonstrated need

REWARDS:

• Providing vital equipment and supplies to the clinics in the Dominican Republic
• Formal and ongoing recognition
• Personal satisfaction from helping others
• Opportunity to interact with others and learn new skills

VOLUNTEER ROLES - MEMBERSHIP COORDINATOR

DUTIES:

1. Recruit new members through community outreach, direct mail, etc.
   
2. Process Smiles Foundation membership applications and prepare membership correspondence.
3. Print and mail member newsletters and direct mail pieces.
4. Keep members informed through periodic telephone calls or letters.
5. Print and mail membership renewals
   
6. Maintain membership database
7. Sell Smiles Foundation promotional items to members

QUALIFICATIONS:

• Proficiency withcomputer applications (MS Access an asset)
• Reliable and punctual outgoing and friendly
• Articulate and comfortable dealing with the public

TIME COMMITMENT:

A minimum of 6 hours per week. Seasonal volunteers welcome.

ORIENTATION AND TRAINING:

• Introduction to agency and dental programs
• Ongoing training and support provided by Fundraiser and Event Coordinator
• Additional training offered with demonstrated need

REWARDS:

• Providing vital community outreach support to a community agency
• Raising awareness about the urgency of dental care in poor countries
• Formal and ongoing recognition
• Personal satisfaction from helping others
• Opportunity to interact with others and learn new skills